The Employee Audit report lets you to view changes that have been made to the basic information in electronic employee files during the selected period.

The following information is displayed on the page:

  • Change Type: The type of modification made to the electronic employee file.

    • Modified indicates that changes were made to the basic information in the electronic employee file.

      Information that was changed during the selected period is displayed in red.

    • Created indicates that the electronic employee file was created during the selected period.

      All the data in for Created records will show in red.

  • SIN/SSN: The Social Insurance Number or Social Security Number of the employee.

  • Employee Number: Unique number used to identify and map the employee data to your payroll package.

  • Last Name: The employee's last name.

  • First Name: The employee's first name.

  • Address 1, Address 2, City, Prov State and Postal Code Zip Code: The full address of the employee.

  • Birth Date: The date the employee was born.

  • Gender: The gender of the employee.

  • Phone: The phone number of the employee.

  • Email: The email address of the employee.

  • Status: Whether the employee is currently employed or was previously employed at your organization.

    • Active indicates that the employee is currently employed at your organization.

    • Inactive means that the employee was previously employed at your organization but was terminated.

  • Hire Date: The date on which the employee started working at your organization.

  • Termination Date: The date entered in Termination Date when the Status of the electronic employee file was changed to Inactive.

  • Dept: The department code for the employee (employees with the same department code are grouped together for payroll).

  • Pay Type: Indicates the basis on which the employee is paid.

    • Hourly indicates that the pay rate is for each hour that the employee works.

    • Piece indicates that the employee earns per unit of output that they produce.

    • Salary indicates that the employee earns a bi-weekly salary.

    • Shift indicates that the pay rate is for each shift that the employee works.

  • Rate: The rate or salary that the employee earns.

  • Exp. Hours: The expected bi-weekly hours for salaried employees.

    The expected bi-weekly hours can be found for salaried employees only, in the Employee Job & Pay Changes window. The Employee Job & Pay Changes window can be reached by clicking on the Edit Pay button for the Job Description you want, in the Job & Pay tab of the electronic employee file.

TO GENERATE A REPORT OF CHANGES MADE TO EMPLOYEES' BASIC INFORMATION:

  1. Open the Employee Audit page.

  2. Select the Area* and Store for which you want to generate the report from the drop-down list(s).

  3. Select the type of Period for which you want to generate the report from the drop-down list.

  4. Select the specifics of the period (Date*, Year*, Week Ending*, Month*, From* and To*).

  5. Click on the Go button.

Associated Settings

*optional section or field that may or may not be visible depending on the settings selected, whether the supplier is integrated or not, etc.