TimeShark - Employee Roster

TimeShark - Employee Roster lets you assign security templates to employees, manage access to TimeShark Web for each employee, manages stores that sh are employees, and add and remove employees temporarily assigned to the store (from another store) to the temporary roster.

TimeShark Web is an online portal through which employees can access almost all the features of TimeShark (everything except clocking in/out). TimeShark Web can be accessed from any browser with an internet connection.

To access TimeShark - Employee Roster settings:

Click on on the quick links Located at the top right corner of a page, it contains icons that allow you to quickly access important pages. bar from any page.
In the Settings window:

Settings associated to a page automatically show in the List box. If the setting that you want to access is in the List box, you can skip step a.
1. Select Labour from the Filter drop-down list.
2. Click on TimeShark - Employee Roster from the List box in the left pane.

The following information is displayed on the settings page for the Area* and Store selected using the filters Drop-down boxes that let you select from the options available. at the top of the page:

Employee: The name of the employee.
Security Template (where Security Template is the name of the security template): A in the column indicates that the security template is assigned to the employee.
TimeShark Web Access:
- Enable: A checkmark in this column indicates that the employee has access to the TimeShark web application.
- User Name: The email address of the employee used to log in to TimeShark.

TimeShark synchronizes with CLEARVIEW every five minutes. It could hence take up to five minutes for TimeShark to reflect the changes made on this page.

Assign a Security Template to Employees

Manage Access to TimeShark Web for Employees

Manage Stores that Share Employees

Go to TimeShark - Employee Roster settings.
Select the Area* and one Store that shares employees, from the drop down list(s) at the top of the page.
Click on the Go button.
Click on the Sharing Stores button.
In the Roster - Sharing window:
1. Select the store(s) with which the primary store selected shares employees, from the Available list box.
  
  Press and hold down the Ctrl or ⌘ key on your keyboard to select multiple options from the list box.
2. Click on the Add button
3. Click the store(s) with which the stores selected in step 2 no longer shares employees, from the Shared list box.
  
  Press and hold down the Ctrl or ⌘ key on your keyboard to select multiple options from the list box.
4. Click on the Remove button.
5. Click on the Update button.

Add Employees from the Store that aren't showing on the Roster

Employees must be actively assigned to the Store in the Store Assignment tab of the electronic employee file to show in TimeShark - Employee Roster.

Employees assigned to the store selected will automatically appear in the TimeShark - Employee Roster, however, in instances where an employee didn't get added for some reason, this process can be used to add them.

Go to TimeShark - Employee Roster settings.
Select the Area* and Store from the drop down list(s) at the top of the page.
Click on the Go button.
Click on the Add/Remove from Roster button.
In the Roster - Add/Remove Employees window:
1. Select the employee(s) from the Available Employees list box.
  
  Press and hold down the Ctrl or ⌘ key on your keyboard to select multiple options from the list box.
2. Click on the Add button
3. Click on the Update button.

Add or Remove Employees to/from the Temporary Roster of a Store

Employees on the Temporary Roster can clock-in The recorded time at which an employee started work. and clock-out The recorded time at which an employee ended work. at the store, and can receive TimeShark news posts for the store, but can't send leave requests for the store.

Go to TimeShark - Employee Roster settings.
Select the Area* and Store to which you want to include the employee to the temporary roster, from the drop down list(s) at the top of the page.
Click on the Go button.
Click on the Add/Remove from Roster button.
In the Roster - Add/Remove Employees window:
1. Select the Store to which the employee(s) are actually assigned from the drop-down list.
  
  To add a store to the shared Store list:
  1. Click on the Sharing button.
  2. In the Roster - Sharing window:
    1. Select the store(s) with which the primary store selected shares employees, from the Available list box.
      
      Press and hold down the Ctrl or ⌘ key on your keyboard to select multiple options from the list box.
    2. Click on the Add button
    3. Click the store(s) with which the stores selected in step 2 no longer shares employees, from the Shared list box.
      
      Press and hold down the Ctrl or ⌘ key on your keyboard to select multiple options from the list box.
    4. Click on the Remove button.
    5. Click on the Update button.
2. Select the employee(s) from the Available Employees list box.
  
  Press and hold down the Ctrl or ⌘ key on your keyboard to select multiple options from the list box.
3. Click on the Add button
4. Click on the Update button.

Related CLEARVIEW Pages

*optional section or field that may or may not be visible depending on the settings selected, whether the supplier is integrated or not, etc.