Time Card Summary

The Time Card Summary report provides you with a list of time cards (based on the constraints set while producing the report) for the period selected. This report can also be used to export time cards to your payroll app The application or software used by your organization to manage payroll..

The Time Card Summary page may be reached through:

The Time Card Summary link under Reports > Labour on the navigation bar The row of labels that are located at the top left corner of a page, below the Clearview logo..
The Time Card Summary link under Labour > Time Tracking on the navigation bar The row of labels that are located at the top left corner of a page, below the Clearview logo..
The Time Card Summary link under Labour > Reports on the navigation bar The row of labels that are located at the top left corner of a page, below the Clearview logo..

TO GENERATE A TIME CARD SUMMARY REPORT:

Open the Time Card Summary page.
Select the length of the period for which you want to generate the report from the Report Period drop-down list.

The Report Period will show the Pay Period Length by default.

Click here to learn how to manage the pay period length in Payroll.
Select the Period Start Date* from the drop-down calendar.

The Period Start Date can be selected only if the Report Period is set to Custom.
Select the Period End Date from the drop-down calendar.
Select the Payroll Grouping* or Payroll Employer* for which you want to generate the report.

Press and hold down the Ctrl or ⌘ key on your keyboard to select multiple options from the list box.

Click here to learn how to manage the Payroll Grouping/Payroll Employer in Stores.
Select the Area* and Store* for which you want to generate the report.

Press and hold down the Ctrl or ⌘ key on your keyboard to select multiple options from the list box.
Select the Card Type, Primary Job Code and Pay Method for which you want to generate the report.

Press and hold down the Ctrl or ⌘ key on your keyboard to select multiple options from the list box.
Select the Report Style from the drop-down list.

Click here to learn how to manage the default report format in Time Card Reporting.
1. Grid showing hours by day will generate a report containing the hours clocked on each day of the week for the week(s) selected, the total for each week, as well as the total hours clocked for each card type.
2. Summary by card type for chosen period will generate a report containing the total hours clocked for each card type during the selected period.
3. Time card sign-off report (.pdf) will generate a printable report containing the details of each employee's time cards in a table, with space for the employee to sign.
4. Sign-Off Report will generate a printable pdf report with each employee's time cards on a separate page, and includes space for the employee to sign.
Remove the checkmark from Include terminated employees with no time cards* if you don't want to include terminated employees that don't have any time cards for the period selected.
Click on the Go button.

To download a report:
- Click on the Download File button.

To send the data directly to your payroll app:
- Available for supported payroll apps only.
1. Click on the Send to Payroll App button (where Payroll App is the name of your payroll app The application or software used by your organization to manage payroll.).
2. Click on the OK button in the confirmation request pop-up box A box with a prompt that opens up when you click certain links or buttons in Clearview..

To create an export file for your payroll app:
- Available for supported payroll apps only.
- Click on the Create file for Payroll App* button (where Payroll App is the name of your payroll app The application or software used by your organization to manage payroll.).

To create a generic export file:
- Click on the Create Generic Extract file button.

To view the Stat Helper*:
- The View Stat Helper button is only available if the report period includes at least one statutory holiday.
- Click on the Stat Helper button.

The following information is displayed in the report based on the constraints selected when producing it:

Report Period: The period for which the report was generated.
Report Method: Indicates the period considered as a day for the report.
- Calendar Day - Time cards are mapped to the calendar day 12 midnight of one day to 12 midnight of the subsequent day. (i.e. from 12 midnight to 12 midnight).
- Business Day - A dayis the end of one business day The end of day (as set in Stores settings) of one day to the end of day of the subsequent day. For example, if the end of day set in the Stores settings is 9 pm, 9 pm Monday to 9 pm Tuesday will be considered as a business day. to the next.
  
  The Report Method is determined by the Time Card Summary Date Reporting control.
  
  Click here to learn how to change the Time Card Summary Date Reporting in Time Card Reporting.
Cards that span midnight: Indicates how time cards that straddle days Begin on one day and end on the next. (extend beyond midnight, if the Report Method is Calendar Day; and extend beyond end of day Completion of end of day tasks on the POS which results in EOD markers sent to Clearview., if the Report Method is Business Day) are accounted for.
ID: Unique number used to identify and map the employee data to your payroll package.
Name: The name of the employee.
- Employee names in red indicate that the employee has been terminated.
- Clicking on the name of an employee will open the electronic employee file.
Department*: The department code for the employee (employees with the same department code are grouped together for payroll).
Job*: The description of the job code assigned to the employee and for which the employee clocked hours.
Description*: The type of time card for which the details are displayed.

Descriptions in green indicate missing earnings codes.

Click here to learn how to manage the earnings codes in Payroll Earnings Table.
Rate: The pay rate applicable to the time card.
Method*: Indicates the basis on which the employee is paid.
- Hourly indicates that the pay rate is for each hour that the employee works.
- Piece indicates that the employee earns per unit of output that they produce.
- Salary indicates that the employee earns a bi-weekly salary.
- Shift indicates that the pay rate is for each shift that the employee works.
Quantity*: The number of hours/units recorded.
Base Cost*: The total amount to be paid for the hours clocked at the job.

Base Cost = Rate x Quantity
Week*: The week for which the details are displayed.

The Week column is only available if the Report Period selected was Two Weeks and the Report Style selected was Grid showing hours by day.
- 1 indicates that the details are for the first week in the period selected.
- 2 indicates that the details are for the second week in the period selected.
Day of Week*: The hours clocked for each day of the week.
Total*: The total hours clocked for the period.
Reg*: The total regular hours clocked for the period.
OT*: The total overtime hours clocked for the period.
Stat*: The total statutory hours clocked for the period.
TOTAL: The total of the column for the section indicated.
REPORT TOTALS: The total number of hours clocked for each of the days* and time card types.

The following information is displayed in the sign-off reports (.pdf) based on the constraints selected when producing it:

The period for which the report was generated.
The employee number and name of the employee.
Punch In: The date and time Unless specified otherwise, the date and time will always show in the user's local time. at which the employee clocked-in The recorded time at which an employee started work..
Punch Out: The date and time Unless specified otherwise, the date and time will always show in the user's local time. at which the employee clocked-out The recorded time at which an employee ended work..
Job: The description of the job code assigned to the employee and for which the employee clocked the hours.
Break In: The date and time Unless specified otherwise, the date and time will always show in the user's local time. at which the employee started their break.
Break Out: The date and time Unless specified otherwise, the date and time will always show in the user's local time. at which the employee ended their break.
Break: The number of hours the employee was on break during the time card.
Stat: The number of hours clocked on the time card on a statutory holiday.
Paid: The number of hours clocked on the time card on a regular day.
Flags:
- A indicates that the time card was modified after it was imported into CLEARVIEW.
- M indicates that the time card was created manually in CLEARVIEW.
Signature: Space for the employee to sign indicating that they've confirmed the information is correct.

Associated Settings

Time Card Reporting controls time card settings for your organization.
Payroll controls how employee pay is processed.
Pay Periods controls the time frame used to determine an employee's pay.
Payroll Earnings Table maps payroll components in CLEARVIEW with that of your payroll package.
Stores controls the Payroll Grouping Code or Payroll Employer for your organization.
Time Card Types controls the type of time cards that can be created.
Time Card Rounding controls how breaks, clock-ins and clock-outs are rounded.
Time Card Pay by Piece Labels controls the tasks that can be selected when employees are paid by piece.
Time Card Change Reasons controls the reasons that can be selected when changing time cards.

*optional section or field that may or may not be visible depending on the settings selected, whether the supplier is integrated or not, etc.